Part-Time Academic Staff


A part-time appointment is one that is 75% or less of full-time employment, on a contract of 12 months or more. The regulations governing appointments and terms of employment of part-time faculty are included in the Policy and Procedures on Employment Conditions of Part-time Academic Staff (March 7, 1994). Chairs and Deans should be aware of the distinct provisions of the policy before making a part-time appointment. It should be noted that this policy no longer covers those appointed as Sessional Lecturers who are represented by CUPE Local 3902, Unit 3.

Relevant Policy

Policy and Procedures on Employment Conditions of Part-Time Academic Staff
Memorandum of Agreement

Appointment Process

Template letter of offer

All appointments are made with academic rank — either as a lecturer in the teaching stream or in the professoriate stream. Initial appointments are always for at least one year. After three successive annual part-time appointments, a member of the academic staff may be considered for a three-year contract after a favourable review during their third annual appointment. The review will be same as that of a probationary review for Assistant Professors. The recommendation to offer a three-year contract should be forwarded by the Dean to the Provost confirming that the candidate has been reviewed and successfully met the criteria for a three-year contract. No further documentation is required for Provostial approval.

A copy of all letters of offer must be provided to the Provost’s Office for information.

Faculty who currently hold a tenured full-time position may, with the agreement of the Chair/Dean and the approval of the Provost, change to a tenured part-time position. Any changes to the appointment may occur only with the consent of all parties. There is no upper or lower limit to the percentage of part-time employment which could carry tenured status for full-time tenured academic staff moving to part-time.

Part-time faculty may be considered for promotion (see the section on promotion for non-tenure stream faculty). A faculty member on an appointment of 50% or greater is entitled to apply for research leave after every six years of service as per the Memorandum of Agreement.