Templates

Revised: June 29, 2022

Recruitment Templates

• 2022-2023 One-Off Search & Change Request Form (date posted: May 10, 2022)
• Step-by-Step Appointment File Guide
• Appointment Dossier Checklist (Full Professor)
• Completion of Offer for Appointing Academics
• Foreign Academic Recruitment Summary

Appointment Letter Templates

Tenure/Non-Tenure Stream

• Letter of Appointment: Assistant Professor (Conditional) (date posted: August 31, 2020)
• Letter of Appointment: Assistant Professor (date posted: August 31, 2020)
• Letter of Appointment: Associate Professor Without Tenure (date posted: August 31, 2020)
• Letter of Appointment: Associate Professor With Tenure (date posted: August 31, 2020)
• Letter of Appointment: Full Professor (date posted: August 31, 2020)
• Letter of Appointment: CLTA (date posted: August 31, 2020)
• Letter of Appointment: Grant-Funded CLTA (date posted: August 31, 2020)
• NEW: Part-Time Academic Appointment — Non-Tenure Stream (first contract or subsequent contract, not including a 6^th year) (date posted: September 13, 2021)
• NEW: Part-Time Academic Appointment — Non-Tenure Stream (including 6^th year) (date posted: September 13, 2021)
• NEW: Part-Time Academic Appointment – Non-Tenure Stream (continuing appointment) (date posted: September 13, 2021)

Teaching Stream

• Letter of Appointment: Assistant Professor, Teaching Stream (date posted: August 31, 2020)
• Letter of Appointment: Teaching-Stream CLTA (date posted: August 31, 2020)
• NEW: Part-Time Academic Appointment — Teaching stream (first contract or subsequent contract not including a 6^th year) (date posted: September 13, 2021)
• NEW: Part-Time Academic Appointment — Teaching stream (including 6^th year) (date posted: September 13, 2021)
• NEW: Part-Time Academic Appointment – Teaching stream (continuing appointment) (date posted: September 13, 2021)

Other

• Status-Only, Adjunct, and Visiting Professor Letters

Interim Review Templates

• Notification of Candidate of Interim Review Process: Tenure Stream
• Notification of Candidate of Probationary Review Process: Teaching Stream

Tenure Review Templates

• 1st Notification of Candidate of Tenure Review Process
• 2nd Notification of Candidate of Tenure Review Process
• Invitation Letter to Members Nominated to Serve on the Tenure Committee
• Invitation Letter to Invite Members of the Internal Reading Committee
• Invitation Letter to Invite Members of the Teaching Evaluation Committee
• Email to Collaborators
• Email to Colleagues
• Letter to Referees Requesting Written Assessment
• Letter to the Candidate at the Time of Conveyance of Dossier to the Tenure Committee
• Letter to the Dean Communicating the Tenure Committee’s Decision
• Letter to the Candidate at the Time of a Proposed Negative Recommendation from the Tenure Committee
• Letter to the Candidate When Decision is Not to Recommend Tenure
• Letter to the Candidate at the Time of a Proposed Positive Recommendation from the Tenure Committee
• Tenure dossier checklist

Please Note: If you have a candidate who is still covered under the 2003 PPAA (i.e., they did not “opt in” during the SJAC process), please contact VPFAL for appropriate tenure review templates.

Continuing Status Review Templates

• Letter to candidate initiating Continuing Status Review
• Letter to members asked to serve on the Continuing Status Committee
• Letter to invite members of the internal Teaching Evaluation Committee
• Letter to external referees requesting written assessment
• Letter to the candidate providing Summary of Evidence and invitation to appear before the Committee
• Letter from the Chair to the candidate conveying a positive recommendation for continuing status and promotion to Associate Professor, Teaching Stream

Promotions

• Promotion dossier checklist (Professor)
• Promotion dossier checklist (non-tenure stream faculty)
• Promotion dossier checklist (teaching stream faculty)

Retirement

• All forms and key documents can be found on the Retirement page.

Salary Increase Templates

• NEW: Salary Letter (October 2022) reflecting implementation of July 1, 2022 ATB
• Salary Letter (Spring 2022) reflecting implementation of July 2020 and July 2021 ATB (edited February 23, 2022)
• Salary Letter, July 1, 2022 PTR (edited June 24, 2022)

Other Resources and Forms

• Paid activities report form (fillable PDF)
• Recruiting foreign academics tip sheet