Templates
Revised: October 14, 2021
Recruitment Templates
- 2021-2022 One-Off Search & Change Request Form (date posted: May 20, 2021)
- Step-by-Step Appointment File Guide
- Appointment Dossier Checklist (Full Professor)
- Completion of Offer for Appointing Academics
- Foreign Academic Recruitment Summary
Appointment Letter Templates
Tenure/Non-Tenure Stream
- Letter of Appointment: Assistant Professor (Conditional) (date posted: August 31, 2020)
- Letter of Appointment: Assistant Professor (date posted: August 31, 2020)
- Letter of Appointment: Associate Professor Without Tenure (date posted: August 31, 2020)
- Letter of Appointment: Associate Professor With Tenure (date posted: August 31, 2020)
- Letter of Appointment: Full Professor (date posted: August 31, 2020)
- Letter of Appointment: CLTA (date posted: August 31, 2020)
- Letter of Appointment: Grant-Funded CLTA (date posted: August 31, 2020)
- NEW: Part-Time Academic Appointment — Non-Tenure Stream (first contract or subsequent contract, not including a 6th year) (date posted: September 13, 2021)
- NEW: Part-Time Academic Appointment — Non-Tenure Stream (including 6th year) (date posted: September 13, 2021)
- NEW: Part-Time Academic Appointment – Non-Tenure Stream (continuing appointment) (date posted: September 13, 2021)
Teaching Stream
- Letter of Appointment: Assistant Professor, Teaching Stream (date posted: August 31, 2020)
- Letter of Appointment: Teaching-Stream CLTA (date posted: August 31, 2020)
- NEW: Part-Time Academic Appointment — Teaching stream (first contract or subsequent contract not including a 6th year) (date posted: September 13, 2021)
- NEW: Part-Time Academic Appointment — Teaching stream (including 6th year) (date posted: September 13, 2021)
- NEW: Part-Time Academic Appointment – Teaching stream (continuing appointment) (date posted: September 13, 2021)
Other
Interim Review Templates
- Notification of Candidate of Interim Review Process: Tenure Stream
- Notification of Candidate of Probationary Review Process: Teaching Stream
Tenure Review Templates
- 1st Notification of Candidate of Tenure Review Process
- 2nd Notification of Candidate of Tenure Review Process
- Invitation Letter to Members Nominated to Serve on the Tenure Committee
- Invitation Letter to Invite Members of the Internal Reading Committee
- Invitation Letter to Invite Members of the Teaching Evaluation Committee
- Email to Collaborators
- Email to Colleagues
- Letter to Referees Requesting Written Assessment
- Letter to the Candidate at the Time of Conveyance of Dossier to the Tenure Committee
- Letter to the Dean Communicating the Tenure Committee’s Decision
- Letter to the Candidate at the Time of a Proposed Negative Recommendation from the Tenure Committee
- Letter to the Candidate When Decision is Not to Recommend Tenure
- Letter to the Candidate at the Time of a Proposed Positive Recommendation from the Tenure Committee
- Tenure dossier checklist
Please Note: If you have a candidate who is still covered under the 2003 PPAA (i.e., they did not “opt in” during the SJAC process), please contact VPFAL for appropriate tenure review templates.
Continuing Status Review Templates
- Letter to candidate initiating Continuing Status Review
- Letter to members asked to serve on the Continuing Status Committee
- Letter to invite members of the internal Teaching Evaluation Committee
- Letter to external referees requesting written assessment
- Letter to the candidate providing Summary of Evidence and invitation to appear before the Committee
- Letter from the Chair to the candidate conveying a positive recommendation for continuing status and promotion to Associate Professor, Teaching Stream
Promotions
- Promotion dossier checklist (Professor)
- Promotion dossier checklist (non-tenure stream faculty)
- Promotion dossier checklist (teaching stream faculty)
Retirement
- All forms and key documents can be found on the Retirement page.
Salary Increase Templates
- NEW: Salary Letter (as of July 1, 2021): All Faculty (date posted: August 19, 2021)