Templates

Recruitment Templates

• 2020-21 One-Off Search Request Template
• 2019-20 One-Off Search Request Template
• Step-by-Step Appointment File Guide
• Appointment Dossier Checklist (Full Professor)
• Completion of Offer for Appointing Academics
• Foreign Academic Recruitment Summary

Appointment Letter Templates

• Letter of Appointment: Assistant Professor (Conditional) (date posted: August 31, 2020)
• Letter of Appointment: Assistant Professor (date posted: August 31, 2020)
• Letter of Appointment: Associate Professor Without Tenure (date posted: August 31, 2020)
• Letter of Appointment: Associate Professor With Tenure (date posted: August 31, 2020)
• Letter of Appointment: Full Professor (date posted: August 31, 2020)
• Letter of Appointment: Assistant Professor, Teaching Stream (date posted: August 31, 2020)
• Letter of Appointment: Teaching-Stream CLTA (date posted: August 31, 2020)
• Letter of Appointment: CLTA (date posted: August 31, 2020)
• Letter of Appointment: Grant-Funded CLTA (date posted: August 31, 2020)
• Letter of Appointment: Part-Time Academic Staff (date posted: August 31, 2020)
• Status-Only, Adjunct, and Visiting Professor Letters

Interim Review Templates

• Notification of Candidate of Interim Review Process: Tenure Stream
• Notification of Candidate of Probationary Review Process: Teaching Stream

NEW: Tenure Review Templates (PPAA, 2015)

• 1st Notification of Candidate of Tenure Review Process (PPAA 2015)
• 2nd Notification of Candidate of Tenure Review Process (PPAA, 2015)
• Invitation Letter to Members Nominated to Serve on the Tenure Committee (PPAA, 2015)
• Invitation Letter to Invite Members of the Internal Reading Committee (PPAA, 2015)
• Invitation Letter to Invite Members of the Teaching Evaluation Committee (PPAA, 2015)
• Email to Collaborators (PPAA, 2015)
• Email to Colleagues (PPAA, 2015)
• Letter to Referees Requesting Written Assessment (PPAA, 2015)
• Letter to the Candidate at the Time of Conveyance of Dossier to the Tenure Committee (PPAA, 2015)
• Letter to the Dean Communicating the Tenure Committee’s Decision (PPAA, 2015)
• Letter to the Candidate at the Time of a Proposed Negative Recommendation From the Tenure Committee (PPAA, 2015)
• Letter to the Candidate When Decision is Not to Recommend Tenure (PPAA, 2015)
• Letter to the Candidate at the Time of a Proposed Positive Recommendation From the Tenure Committee (PPAA, 2015)
• Tenure dossier checklist (PPAA, 2015)

Tenure Review Templates (PPAA, 2003)

• 1st Notification of Candidate of Tenure Review Process (PPAA, 2003)
• 2nd Notification of Candidate of Tenure Review Process (PPAA, 2003)
• Invitation Letter to Members Nominated to Serve on the Tenure Committee (PPAA, 2003)
• Invitation Letter to Members of the Internal Reading and Teaching Evaluation Committees (PPAA, 2003)
• Email to Collaborators (PPAA, 2003)
• Email to Colleagues (PPAA, 2003)
• Letter to Referees Requesting Written Assessment (PPAA, 2003)
• Letter to the Candidate at the Time of Conveyance of Dossier to the Tenure Committee (PPAA, 2003)
• Letter to the Dean Communicating the Tenure Committee’s Decision (PPAA, 2003)
• Letter to the Candidate at the Time of a Proposed Negative Recommendation From the Tenure Committee (PPAA, 2003)
• Letter to Candidate When Decision is Not to Recommend Tenure (PPAA, 2003)
• Letter to the Candidate at the Time of a Proposed Positive Recommendation From the Tenure Committee (PPAA, 2003)
• Letter to the President From the Dean (PPAA, 2003)
• Tenure Dossier Checklist (PPAA, 2003)

Continuing Status Review Templates

• Letter to candidate initiating Continuing Status Review
• Letter to members asked to serve on the Continuing Status Committee
• Letter to invite members of the internal Teaching Evaluation Committee
• Letter to external referees requesting written assessment
• Letter to the candidate providing Summary of Evidence and invitation to appear before the Committee
• Letter from the Chair to the candidate conveying a positive recommendation for continuing status and promotion to Associate Professor, Teaching Stream

Promotions

• Promotion dossier checklist (Professor)
• Promotion dossier checklist (non-tenure stream faculty)
• Promotion dossier checklist (teaching stream faculty)

Retirement

• All forms and key documents can be found on the Retirement page.

Salary Increase Templates

• NEW: Salary Increase Template Letter (as of July 1. 2020): Tenure Stream Faculty (revised January 2021)
• NEW: Salary Increase Template Letter (as of July 1, 2020): Teaching Stream Faculty (revised January 2021)

Other Resources and Forms

• Paid activities report form (fillable PDF)
• Recruiting foreign academics tip sheet