Instructions for Search Committees

PDF version (January 2015)

Getting Started: Accessing UTORecruit

Technical Requirements

Before you begin, please ensure your computer meets the technical specification below. If you require assistance, contact your local IT support.

Minimum System Requirements

Display: 1024 X 768 resolution or greater

Memory:  350 MB or more available memory

Processor: 1.5 GHz or greater

Internet: 384 kbps or greater

Supported Operating Systems and Browsers

  Internet Explorer Firefox Chrome Safari
Windows XP Versions 7**,8 Version 17 Version 23  
Windows Vista Versions 7**,8**,9,10 Version 17 Version 23  
Windows 7 Versions 8,9,10 Version 17* Version 23*  
Windows 8 Version 10 Version 17* Version 23*  
Mac OS X 10.7       Versions 5.1**,6
Mac OS X 10.8       Version 6

* Only supported on 32-bit Windows installations
** Limited support

Browsers Enabled With Flash

More information on Adobe Flash.


Note: Two different versions of Adobe Flash may be required if you wish to use two PC browsers (e.g., IE-specific Flash and Flash for other browsers). More information on other versions of Adobe Flash.

If there are issues with Flash, please use these instructions to uninstall completely all Flash versions.


Download Adobe Flash for Mac OS X.

If there are issues with Flash, please use these instructions to uninstall completely all Flash versions.

Requesting Access

All UTORecruit users require a user name and password to access candidate application materials. If you require this information, contact your Academic Search Administrator (e.g., Chair’s assistant) to request access.

You will need to provide the following:

  • Official utoronto or affiliate email address (Gmail, Hotmail, or similar non-institutional email addresses are not permitted).
  • Personnel number and UTORid (if you are not a University of Toronto employee these are not required).
  • For more information about access, please contact

Please allow one business day for processing.

Logging in to UTORecruit

Visit UTORecruit at

Sign in with your user name and password.


All search committee accounts are active for one year. You will see an account activation notice reminding you of the end date of your access.


Viewing Candidate Applications

Locating Applicants to Your Search

1. After logging in, go to the Job Openings box, locate the Requisition matching your search and click on the number hyperlink to access the candidate list.


2. Click on the name of the candidate in the list to view the application materials.


Viewing Application Materials

All materials submitted by the applicant are in the Attachment area including reference letters if these were uploaded by your search administrator.

  • In the top section called “Submission Specific Attachments,” you will find materials relevant to your search.
  • Click on the desired file under the Converted File heading to open and view the attached file in HTML format within your browser.
  • Documents in the Other Attachments section are not relevant to the candidate’s application for this search.

To view materials for another candidate, there are several options:

  • There are five navigation buttons at the top right of the page to access other candidates in the requisition.

Human Rights Considerations

The University of Toronto affirms its commitment to uphold and apply the Ontario Human Rights Code and to work conscientiously in accordance with legislation and its own policies, to promote equal opportunity and equity. All University policies, including but not limited to its Policy and Procedures on Academic Appointments, its Statement on Protection of Freedom of Speech, and its Statement on Prohibited Discrimination and Discriminatory Harassment, are subject to the Ontario Human Rights Code.

Particular care must be taken to ensure compliance with the Ontario Human Rights Code in the hiring process, as described in the Policy and Procedures on Academic Appointments. To this end, all hiring decisions must avoid discrimination on any of the prohibited grounds listed in the Code: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, or disability. Avoidance of discrimination must be built into all stages of the hiring process: advertisements, candidate selection, shortlisting, interviewing, and hiring itself. Those involved in the hiring process should refer, in addition to material available within the University, such as the Guidelines for the Search and Hiring Process, to useful external material such as that produced by the Human Rights Commission; see Human Rights at Work.

Finally, the University’s own goal to promote diversity, consistent with its Employment Equity Policy, should be borne in mind as the hiring process takes place. The University is strongly committed to diversity within its community. The University especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to further diversification of ideas.